Proper weight distribution is important when packing, and an office move is no exception. Improperly balancing boxes can result in:
- damaged items,
- worker injuries,
- delays during transport.
Implementing practical strategies ensures that boxes remain stable and easy to handle while resisting collapse or tipping. Professional movers like https://paramountmoving.ca/ can pack everything in a proper way, making it easier for them to move the boxes. If you pack without the movers’ help, follow these five essential tips for maintaining proper weight distribution:
1. Place heavier items on the bottom and lighter items on top
Always place heavier items, such as books, paper reams, computer accessories, and office tools, at the bottom of the box. Lighter items, such as stationery, cables, and small electronics, should go on top. This method maintains box stability and prevents lighter items from being crushed.
2. Keep the weight balanced
When placing items inside, ensure the weight is evenly distributed across the box. Avoid loading all heavy objects onto one side or corner of the box, as this can cause it to tip or tear when lifted. A well-balanced box is easier to carry and less likely to shift or collapse during transport.
3. Don’t overfill boxes
Follow a consistent weight limit. Ideally, office boxes should not exceed 40–50 pounds (18–23 kg), even if there is remaining space. Overfilled boxes are more difficult to handle and more likely to break at the seams. Use smaller boxes for dense items, such as files, and larger boxes for bulkier, lighter materials, such as cushions or promotional supplies. This ensures a manageable weight regardless of box size.
4. Use packing materials to stabilize the contents
For partially filled boxes, use crumpled packing paper, bubble wrap, or foam inserts to keep items from shifting around. If the contents move during transit, it can cause uneven weight distribution, which increases the risk of damage. Filling empty spaces also helps maintain the box’s structure and stackability.
5. Label boxes with weight indicators and contents.
Mark each box with its general contents and a weight indicator, such as “Heavy,” “Medium,” or “Light.” This helps movers plan safe lifting techniques and stack heavier boxes on the bottom and lighter ones on top during loading.